Privacy Policy

Last Updated: November 11, 2024

At Bitstream Labs, we take your privacy seriously. This Privacy Policy explains how we collect, use, protect, and handle your personal information when you interact with our services, websites, and applications.

Our Core Privacy Commitments

  • We do not sell your data. Your personal information will never be sold, rented, or leased to third parties.
  • Your data stays within our ecosystem. We only use your data within our own applications and services to provide you with the best experience.
  • You have control. You can request access to, correction of, or deletion of your personal data at any time.

1. Information We Collect

1.1 Information You Provide to Us

We collect information that you voluntarily provide when you:

  • Contact us through our website or email
  • Request a consultation or quote for our services
  • Use applications we develop for you or on your behalf
  • Subscribe to our newsletters or communications

This information may include:

  • Name and contact information (email address, phone number, postal address)
  • Company name and business information
  • Project requirements and specifications
  • Any other information you choose to provide

1.2 Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

  • IP address and device information
  • Browser type and version
  • Pages visited and time spent on our website
  • Referring website addresses
  • Cookie data (with your consent where required)

1.3 Information from Custom Applications

For custom applications we develop, the data collected is determined by the specific requirements of each project. We work with our clients to ensure that only necessary data is collected and that it is handled in accordance with this Privacy Policy and any applicable regulations.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Service Delivery: To provide, maintain, and improve our software development and consulting services
  • Communication: To respond to your inquiries, provide customer support, and send important updates
  • Project Management: To understand your requirements and deliver custom solutions that meet your needs
  • Application Functionality: To enable features and functionality within applications we develop
  • Analytics: To understand how our website and applications are used and to improve user experience
  • Security: To protect against fraud, unauthorized access, and other security threats
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes

3. Data Sharing and Disclosure

We Do NOT Sell Your Data

Bitstream Labs does not and will never sell, rent, or lease your personal information to third parties. Your data is yours, and we respect that fundamental principle.

We may share your information only in the following limited circumstances:

3.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our business, such as hosting providers, email service providers, or analytics tools. These providers are contractually obligated to protect your information and use it only for the specific services they provide to us.

3.2 Legal Requirements

We may disclose your information if required by law, court order, or other legal process, or if we believe in good faith that such disclosure is necessary to:

  • Comply with legal obligations
  • Protect and defend our rights or property
  • Prevent fraud or security threats
  • Protect the safety of our users or the public

3.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity. We will notify you of any such change and the choices you may have regarding your information.

3.4 With Your Consent

We may share your information with third parties when you explicitly consent to such sharing.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication mechanisms
  • Employee training on data protection and privacy
  • Secure development practices for all applications

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to maintaining industry-standard security practices.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The retention period depends on the nature of the information and the purposes for which it is processed.

When determining retention periods, we consider:

  • The nature and sensitivity of the data
  • The purposes for which we collected the data
  • Legal and regulatory requirements
  • Whether we have a legitimate business need to retain the data

When personal information is no longer needed, we securely delete or anonymize it in accordance with our data retention policies.

6. Your Rights and Choices

You have the following rights regarding your personal information:

6.1 Access and Portability

You have the right to request access to the personal information we hold about you and, where applicable, to receive a copy of that information in a portable format.

6.2 Correction

You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.

6.3 Deletion

You have the right to request that we delete your personal information. We will honor such requests unless we have a legitimate reason to retain the information, such as:

  • Completing transactions or services you requested
  • Complying with legal obligations
  • Resolving disputes or enforcing agreements
  • Detecting and preventing fraud or security threats

6.4 Objection and Restriction

You have the right to object to or request restriction of certain processing of your personal information.

6.5 Withdraw Consent

Where we process your personal information based on your consent, you have the right to withdraw that consent at any time.

6.6 Opt-Out of Communications

You may opt out of receiving marketing communications from us by following the unsubscribe instructions in those communications or by contacting us directly.

How to Exercise Your Rights

To exercise any of these rights, please contact us at:

Email: privacy@bitstreamlabs.dev
Phone: +61 412 833 805
Address: Melbourne, Victoria, Australia

We will respond to your request within 30 days and may need to verify your identity before processing your request.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small text files stored on your device that help us understand how you use our website and remember your preferences.

Types of Cookies We Use:

  • Essential Cookies: Required for the website to function properly (e.g., remembering your dark mode preference)
  • Analytics Cookies: Help us understand how visitors use our website
  • Functionality Cookies: Remember your preferences and settings

You can control cookies through your browser settings. Note that disabling certain cookies may affect the functionality of our website.

8. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

9. International Data Transfers

Bitstream Labs is based in Australia. If you are accessing our services from outside Australia, please be aware that your information may be transferred to, stored, and processed in Australia or other countries where our service providers operate. These countries may have data protection laws that differ from those in your country.

When we transfer personal information internationally, we take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy and applicable data protection laws.

10. Third-Party Links and Services

Our website and applications may contain links to third-party websites or services that are not operated by us. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

We are not responsible for the privacy practices or content of third-party websites or services.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

  • Update the "Last Updated" date at the top of this policy
  • Notify you via email (if you have provided your email address) or through a prominent notice on our website
  • In some cases, seek your consent to the changes where required by law

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Compliance with Privacy Laws

We are committed to complying with applicable privacy and data protection laws, including:

  • Australian Privacy Act 1988 and the Australian Privacy Principles (APPs)
  • General Data Protection Regulation (GDPR) for users in the European Union
  • California Consumer Privacy Act (CCPA) for California residents
  • Other applicable data protection regulations based on your location

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Bitstream Labs
Melbourne, Victoria, Australia

General Inquiries: info@bitstreamlabs.dev
Privacy Matters: privacy@bitstreamlabs.dev
Phone: +61 412 833 805


Your privacy matters to us. Thank you for trusting Bitstream Labs with your information.